WATER POLLUTION CONTROL AUTHORITY (WPCA) Water and Sewer Department Administrator SALARY RANGE:
$74, 340 - $87,459 - Effective 7-1-18 GENERAL STATEMENT OF DUTIES:
The Water & Sewer Department Administrator performs complex supervisory, professional, administrative and technical work directing the Department’s activities. The position requires significant independent judgment, initiative, maturity, observation and communication skills, accuracy, and confidentiality. SUPERVISION:
The Water & Sewer Department Administrator is supervised by the Mayor and/or his/her designee. The Water & Sewer Department Administrator supervises all WPCF employees and office staff. ESSENTIAL FUNCTIONS OF THE POSITION: FINANCIAL
Insures WPCF and Water Department expenditures are in accordance with approved budgets; Prepares the annual budget for presentation to the Water Pollution Control Authority Commission; researches, develops and submits grant applications for projects as needed; establishes and maintains internal control procedures for office; develops studies and plans including the capital improvement plans, forecasts, estimates and monitors the financial condition of the WPCA; responsible for the process of the collection of water and sewer billing, fees and other receipts in accordance with laws and regulations; acts as Purchase Agent for the WPCA in conformance with the Purchasing Policies and Procedures of the WPCA and the Town of Montville; acts as Risk Manager and oversees the insurance process in coordination with the Finance Director of the Town; serves as Chief Financial advisor to the WPCA; establishes and maintains internal control procedures and assures that state and national standard accounting procedures are maintained; prepares financial reports and maintains financial records of the Water and Sewer Departments; oversees the financial and management information systems of the Water and Sewer Department; oversees the posting and reconciliation of ledgers and accounts; directs the preparation of state and federal reports, including tax reports; oversees accounts payable and receivables processing; oversees and submits payroll records to Town Finance Department for processing; oversees the investment of Water and Sewer Department funds. MANAGERIAL
Plans and directs the administrative work of the Water and Sewer Department; manages office operations; creates, as needed, implements and standardizes Department administrative and personnel policies and procedures and insures legal compliance with the same; responsible for personnel matters, human resources and labor relations functions related to all WPCF and Water Department employees including, but not limited to, grievances, employee performance evaluations, disciplinary action, hiring, promotion, and termination; coordinates with department heads, insures compliance with all OSHA mandates, including but not limited to, protective measures and training and injury reporting; insures work-related injuries and/or illnesses are reported to the Mayor’s office for processing; completes and/or oversees the completion of forms, reports and/or documents related to the same, as required; identifies, initiates, develops and implements various trainings and workshop programs to comply with labor laws and to enhance efficient, effective and courteous service to the public; examines labor trends and other external issues and evaluates impact to the Water and Sewer Departments’ needs with respect to human resource short and long-term staffing needs; monitors attendances and leave allotments; Maintains OSHA injury logs; prepares and files all associated reports; maintains compliance with all injury reporting mandates. OPERATIONS
Determines work procedures, prepares work schedules, and expedites workflow for office personnel; reviews Department operational policies and procedures to improve efficiency and effectiveness of operations; prepares a variety of reports, studies and related information for administration and personnel review and revises narratives and statistical reports regarding operations as needed; facilitates the procurement of consultants, equipment and tools necessary for the operation of the water and sewer department; responds to public or other inquiries relative to Department policies, procedures and operations; maintains regular contact with consulting engineers, construction project engineers, town, state and federal agencies, professional and technical groups and the general public regarding department activities and services; represents the Town before various Boards, Commissions, and outside agencies which may require attendance at night meetings. Maintains effective working relationships with government officials and the general public; attends all WPCA meetings in representation of WPCA administration; ability to work long hours, evenings and weekends, and/or respond to emergencies, as required; trains and supervises all WPCF, Water Department and Office Staff in administrative and personnel practices; establishes long-term goals for waste water treatment and water distribution.
****The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.**** QUALIFICATIONS EDUCATION AND EXPERIENCE
Graduation from an accredited four-year college or university with a degree in business, engineering or public administration or a closely related field or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. In addition, applicant should have a minimum of five (5) years of progressively responsible work in a utility or WPCA department or a combination of education and experience to perform the job. NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
Considerable knowledge of fiscal planning, utility operations and management procedures, including, but not limited to, strategic planning, resource allocation, leadership techniques, and the coordination of people and resources; considerable knowledge of modern water and wastewater treatment practices, including secondary treatment (activated sludge) processes; considerable knowledge of budgeting, contract and financial management and demonstrated project management skills; considerable knowledge of effective supervisory practices; strong management experience; ability to plan, organize, direct, coordinate and evaluate work of subordinates and contractors; ability to manage within authorized budget allocations; ability to work accurately with names, numbers, colors, codes and/or symbols; ability to prepare and maintain accurate records, narrative and statistical reports; ability to analyze complex financial reports; ability to use standard office equipment, including computers, computer software, copiers, facsimile machines, telephones, motor vehicles, etc.; ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, engineering plans and drawing and governmental regulations along with the ability to write effective reports, business correspondence, and procedures; ability to communicate effectively, orally and in writing, with employees, consultants, other governmental agency representatives, Town officials and the general public. Ability to give oral and written instructions in a precise, understandable manner, as well as the ability to follow oral and written instructions. Ability to write concisely, to express thoughts clearly, and to develop ideas in logical order is required. Information provided orally must be accurately recorded; ability to effectively supervise staff. Ability to enforce regulations firmly, tactfully, and impartially; ability to exercise discretion in handling confidential information; ability to prioritize, organize, and perform work independently; ability to make decisions and act quickly; and the ability to adjust quickly to changing priorities in a sometimes stressful environment; ability to develop and maintain a rapport and cooperation with State officials, Town Officials, public officials, the general public, other departments and agencies, and co-workers; ability to work outside of normal business hours as necessitated by the position; regular attendance is a requirement of this position. SPECIAL REQUIREMENTS
Must possess and maintain a valid Connecticut State driver’s license and must be able to be bonded. PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. CLOSING DATE FOR APPLICATIONS: 4:30 PM ON JULY 18, 2018
- PLEASE DOWNLOAD APPLICATION FROM WEBSITE (under EMPLOYMENT OPPORTUNITIES) AND EITHER DROP OFF, SEND VIA U.S. MAIL TO MAYOR'S OFFICE, 310 NORWICH-NEW LONDON TNPK, UNCASVILLE, CT 06382 OR EMAIL TO email@example.com
. Condition of employment includes satisfactory completion of physical/drug screen & background check. EOE