2020-03-19 2020-04-08

Contract Specialist

San Luis & Delta-Mendota Water Authority
  • Organization Type: Public Water/Wastewater Agency
  • Location: Tracy, California
  • Job Status: Full-time
  • Job ID: 54836
  • Organization Website
  • Organization Type: Public Water/Wastewater Agency
  • Location: Tracy, California
  • Job Status: Full-time
  • Job ID: 54836
  • Organization Website

Any combination of education and experience which would likely provide the necessary knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

A Bachelor’s degree in business or public administration, finance, engineering, accounting, or a related field.

Five (5) years of highly responsible experience in Administering a comprehensive contracts program for a public agency, preferably at a Water District, including experience with evaluating contract processes and procedures, and implementing program improvements and ensuring regulatory compliance. Proficiency using Procurement software, Microsoft Office Suite, and the internet.

License/Certificate/Registration Requirement:
Possession of a valid Class C California Driver’s License is required and possession and proof of a Driving record free of multiple or serious traffic violations or accidents for at least two (2) consecutive years. The driving record will not contribute to an increase in the Authority’s automobile insurance rates.

Abbreviated Job Description:
Under the general direction of the Engineering & Planning Manager, the Contracts Specialist performs a wide variety of procurement and contracting duties including developing contracts, proposals and agreements; preparing bidding documents and conducting bidding processes; ensuring all legal, insurance and bonding requirements are met prior to contract execution; preparing reports; recording documents; maintaining the contract log and filing system; and working with project engineers and managers to develop and administer active contracts.

The position requires demonstrated skill in public procurement and contracting for formal and informal bidding processes and proven experience in all phases of the contracts life-cycle. The Contracts Specialist works independently on assigned contracting tasks with general guidance from the Engineering Manager. Work is performed in a professional office setting and in a team environment.

Examples of duties:

  • Assumes responsibility for procurement and contracting activities and assisting others with procurement and contracting activities including planning, developing, writing, issuing, advertising, and coordinating solicitations and contracts.
  • Leads the proposal evaluation and vendor selection process, negotiates or participates in negotiations, tracks and maintains all related documents and records, and ensures policy and regulatory compliance.

  • Performs a variety of complex procurement related duties ensuring compliance with established Authority procurement policies and procedure; identifies areas of noncompliance and develops strategies to correct non-compliance.

  • Responsible for contract/procurement administration procedures from receipt of technical specification or scope of work to closeout.

  • Ensures contractors are registered with the Department of Industrial Relations (DIR) and ensure new construction projects are entered into the DIR by completing the online Public Works Projects Registration Form (PWC-100).

  • Reviews and determines that vendor or consultant or contractor insurance certificates meet or exceed Authority requirements by applying thorough knowledge of Authority's/JPIA insurance coverage requirements.

  • Responsible for properly managing bid and performance bonds.

  • Coordinates the development and management of contract change orders, amendments, addendums, extensions, stop notices, termination notices and releases.

  • Assists with ensuring compliance with State and Federal Labor Standards.

  • Assists and/or resolves contract related protests and/or disputes and claims.

  • Prepares weekly reports and other correspondence related to contract and procurement activity, including expirations, disputes/claims, resolutions and any other contract related concerns.

  • Monitors scope, schedule, and budget of contracts; track and report contract progress; review certified payroll; process contract invoices; and assure timely payment for services.

  • Assist project engineers in writing and editing amendments and change orders.

  • Maintains and updates a log/listing of all Authority active and planned contracts.

  • Responsible for maintaining and updating the Authority proposal/contract/agreement templates.

  • Assembles and maintains all pertinent contract files to ensure audit accountability and in accordance with the records retention schedule.

  • Assists with implementation, monitoring and development of policies and procedures as it relates to the procurement process.

Knowledge of:
Principles, practices and techniques of contract administration, negotiation, preparation, and monitoring including construction, engineering, materials/supply, and professional/personal service contracts. Principles and practices of purchasing administration including development of scope of work and specifications, competitive bidding, contract negotiations, and penalty procedure for non-compliance. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to purchasing and contract administration including Public Contracting Code and Uniform Commercial Code. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Authority staff. Legal language and terminology as it relates to contracts. Principles and procedures of record keeping and reporting. Research and reporting techniques, methods, and procedures. Modern office practices, methods, and computer equipment, systems, and applications. English usage, grammar, spelling, vocabulary, and punctuation.

Ability to:
Analyze contract issues/problems and make viable and sound recommendations for resolution. Prepare comprehensive reports. Deal firmly and tactfully with contractors. Effectively prepare and present contract technical guidance information. Work under pressure towards time deadlines. Regularly and consistently meet attendance/punctuality requirements. Follow instructions, work independently and cooperatively with others, establish and maintain cooperative working relationships with co-workers, outside agencies, contractors and the public. Read, understand, and interpret moderately difficult technical materials. Communicate clearly and concisely, both verbally and in writing. Prepare and carry out training activities, as required. Prepare and monitor contracts throughout entire process. Use computer systems and software packages related to engineering analysis and functions at an intermediate or advanced level.

How to Apply:
Obtain application online at www.sldmwa.org/job-openings/ Submit San Luis & Delta-Mendota Water Authority’s employment application by mail, in person or via email to: apply@sldmwa.org

San Luis & Delta-Mendota Water Authority
Human Resources Department
842 6th Street, P.O. Box 2157
Los Banos, CA 93635
Office Hours: 8:00am to 4:00pm, Monday ~ Friday

Resumes are encouraged; however, a resume will not be accepted in lieu of required application packet materials. Faxed application materials will not be accepted.

Required Application Materials: The San Luis & Delta-Mendota Water Authority application must be submitted and received no later than the final filing date in order to be considered for this recruitment. Meeting the minimum qualifications for this position does not guarantee that you will be selected for further consideration. Only those individuals most suited to our particular needs will advance to any skills and/or oral interview. Should you need special accommodations for any skills test and/or interview, due to a qualifying disability, please contact the Human Resources Department at (209) 826-9696.

Verification of Employment:
The Authority conducts verification of a candidate’s employment history, education and training and other information contained in the Employment Application and any other materials submitted by a candidate in an application packet.

Conditional Offer of Employment:
An offer of employment will be conditional upon legal ability to work in the United States and verification of a candidate’s employment history, education and training, other information contained in the Employment Application, and any license requirements.

Retirement Benefits: 401(a) Defined Contribution Plan: A 401(a) Defined Contribution Plan is funded by the Authority contributing equal to 8% of your gross, base annual salary. Also included is a voluntary 457 Deferred Compensation Plan which employees may contribute to, and matched by up to 5%, by an employer contribution. The total potential combined contributions for the 401(a) plans by the Authority amount to a maximum of 13% of your gross base annual salary. Contributions under all plans vest immediately to you. Additionally, a Retirement Health Savings (RHS) Plan is also available.

NOTE: You should be aware that the Authority does not participate in Social Security. This may affect Social Security benefits you have already earned upon retirement.

Health Benefits:
Three (3) medical benefit plans offered through ACWA-JPIA (Blue Cross PPO, Blue Cross HMO, Kaiser HMO). The Authority contributes 100% (depending on the plan) of the premium for the employee and 75% for the employee’s eligible family members (depending on the plan).

Dental & Vision Benefits:
The Authority contributes 100% of the premium for the employee and the employee’s eligible family members.

Employee Assistance Program:
Available to employees and their household members, 100% of the premium for the employee and family members by the Authority.

Employees receive ten (10) paid holidays and one (1) floating holiday.

Vacation & Medical Leave:
Vacation leave is accrued at the rate of 80 hours per year, increasing to 120 hours per year after 5 years of service, 140 hours per year after 10 years of service and 160 hours per year after 15 years of service. Medical leave accrues at the rate of 8 hours per month, following one month of continuous service.

Optional/Voluntary Benefits include access to:
* Life Insurance
* Short/Long Term Disability Insurance
* Credit Union

The San Luis & Delta-Mendota Water Authority is an Equal Opportunity, Male/Female, Vet/Disabled Employer

When applying, mention you saw this opening listed at WaterDistrictJobs.com.